Who we are
In Five Years (I5Y) is a Belgian recruitment agency that places candidates at SaaS startups and scale-ups in Engineering, Product and GTM roles. In Five Years is the data controller for the personal data collected through this website, our job board and our recruitment process.
Contact details
In Five Years BV
Belgradestraat 68, 2800 Mechelen, Belgium
BE1009.873.829
What data we collect, and why
How long we keep your data
| Data | Retention period |
|---|---|
| Application without consent for the candidate database | Shortly after the recruitment process ends |
| Candidate database, after verbal consent | Up to 2 years after our last contact with you; after that, we ask you to confirm again or delete your data |
| Newsletter subscription | Until you unsubscribe |
| Data of placed candidates | 7 years, as required by accounting law |
If you’d like your data deleted sooner, you can ask at any time: see Your rights below.
Email tracking in our newsletter
Through ActiveCampaign, we can see whether you open our newsletter and whether you click a link in it. This happens through the newsletter itself (a pixel and trackable links), not through a cookie on our website. It helps us understand which vacancies interest you so we can follow up more relevantly. N8N processes this data further to run our internal workflows.
Since you already gave consent to receive the newsletter, this follow-up falls under that same consent. If you don’t want this, you can unsubscribe at any time: see Your rights below.
Use of AI in candidate matching
We use AI-assisted tools to help match profiles with vacancies. These tools give a recommendation but never make the final decision: one of our recruiters personally reviews every suggestion before you are introduced to a client or receive a rejection. If you’d like more explanation of how your profile was assessed, you can request it via the contact address below.
Your rights
You always have the right to:
- 01access the data we hold about you
- 02have incorrect data corrected
- 03have your data deleted
- 04withdraw your consent at any time, without affecting the lawfulness of earlier processing
- 05object to processing based on legitimate interest
- 06receive your data in a portable format
We respond to every request within one month. Contact us at privacy@infiveyears.com.
If you’re not satisfied with how we handled your request, you can file a complaint with the Belgian Data Protection Authority (Rue de la Presse 35, 1000 Brussels, contact@apd-gba.be, www.dataprotectionauthority.be).
How we protect your data
Only our recruiters have access to the candidate database, through accounts with multi-factor authentication. We have an internal plan for data breaches: if there is a risk to your rights, we report it to the Data Protection Authority within the legal deadline and, where necessary, to you.
Contact
Questions about this policy or your data: privacy@infiveyears.com
You can also file complaints with the Belgian Data Protection Authority: see Your rights above.
Changes to this policy
We may update this policy from time to time, for example when our tools or working methods change.